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Download Our Free Landlord Inventory Template

Posted by Natalie on 02/06/2016
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Tech for good

Having the right tools at your fingertips when starting a new tenancy can ensure a positive experience. Measures like a well laid out tenancy agreement, the crucial rental deposit scheme, alongside little things like a property inventory document can help protect both parties at the end of the contract.

At RentSquare, our aim is to make the renting process not only fair but simple.

To assist you in the process, we’ve created a handy tenant and landlord inventory checklist plus some helpful guidelines to consider. Simply, download and complete when your tenants move into the property, and to refer to when your tenant moves on.

Checking in

  • Be fair – Make sure the tenant has had time to read their tenancy agreement and any inventory forms in full before both parties sign the dotted line.
  • Start each room with a description – e.g., en-suite room. Then break down the fixed items in the room, e.g. decorations – state colours and description of wallpaper. Try to describe things so that other people can easily identify them should you be unable to carry out the check out yourself. State any markings on an item and give approx sizes if possible. Take pictures and attach them to the inventory if you can.
  • Items of value – If you have antiques in the property, ensure the tenant is aware, so they understand its value (it is advisable to have any valuations done for valuable items or remove items that are precious to you).
  • Property alterations – Agree with your tenant in advance of the tenancy things like hanging pictures, shelves, etc. If you give the tenant permission to make any changes to the property, do that in writing.  
  • Additional property responsibilities – State if the tenant is responsible for garden maintenance or not. Tree care, seasonal pruning, etc. is usually considered a maintenance issue rather than the tenant’s responsibility unless agreed otherwise. If there are outbuildings, sheds or garages, etc., the contents can be listed in the same way as the house.
  • Keep your inventory safe. – Keep a file with the list (signed by the tenant) and all relevant documents in it. Include receipts for any items bought, repairs and cleaning done. Provide your tenant with a copy of the inventory as well as for their reference.

Checking out

  • Cleaning and wear and tear – If the property is clean at the start, you can expect the property to be clean once the keys are handed back to you. However, cleaning standards can be subjective, and there will undoubtedly be some general wear and tear to the property. So, agree with the tenant at the outset how the property should be cleaned and tidied when the tenancy comes to an end. Note this on the declaration sheet for both parties to agree and sign.

The early stages of a tenancy agreement can have a significant effect on the relationship landlord and tenants have over the rental period. Getting the key points in order on the outset can ensure a seamless process for you and the tenant.

Did you know we offer a tenant finding service?

We can help you with tenant-find, on demand property management or contract renewal services that don’t cost an arm and a leg.